This sheet contains the current details of common general questions asked of our Receptionist and Help Desk.  It is regularly updated so as it reflects the current status.

 


Last Update 20/02/2019


Check Version Numbers
(version numbers of software available from Client Services)

Single Touch Payroll (STP)
Many Payman users are now regularly lodging their STP data  to the ATO. Within Payman, this process is very easy. When your data is ready, a simply button press is all that is required to send the file to the ATO. 

Current legislation now requires that, as of 1st July, 2019, all employers will need to lodge STP data with the ATO. We have found many clients with less than 20 employees have already started using PAYMAN to lodge STP. The reason being that if it is inevitable, start now and get it out of the way. Many  accounting firms envisage using this experience to train them so that they can recommend Payman to their clients who currently do not have a payroll system. Its ease of use and flexibility make Payman a safe bet when it comes to recommending a payroll system to a client.

Using Payman to lodge STP adds only a couple of minutes to Payroll processing to comply with STP .

If you do not have Payman and require information about it and STP, please feel free to contact us.

How to Start Using STP
Whether you are a new Payman user of an existing Payman user, once you have set up your Employee details and started processing payroll information, you need to lodge STP via a 'Gateway'. The Gateway that Payman uses is Superchoice - although Superchoice can be used for Reportable Super, you can continue to process your reportable super however you have been doing in the past. There is no need to change. We are simply using Superchoice as a gateway for STP to the ATO. You will need to create an account with Superchoice - the cost of this is a small nominal monthly amount. All access to this and other STP processes is handled via menu options within Payman. Once you have established your account, you simply enter the password and user name provide by the Gateway  into Payman (best to copy and paste the password from the email that you will be sent, to avoid typingerrors). From there on, a simple button press will send your STP data to the ATO.

New Installation Procedure
We have made a change to the way Trimar software is installed. You still access the file to download in the same way, but we have changed the software that does the installation. The new system enables you to do a one click 'No Questions Asked'  installation. In this instance the software is installed into a default directory - ie for Finman, this will be c:\Finman. If you opt for the 'Advanced Option' questions asked installation, then you can choose your own installation directory. This is necessary for network installation etc.


PRINTER SELECTION WITHIN TRIMAR
It is now possible (except for Cashman) to select Printers (by use of the MODE button on report menus) within a Trimar application as follows:
o Select a System Default Printer
o Select an Application Default Printer - ie a printer that always applies to the application selected
o Select a Temporary Printer that can be used instead of either of the above (only selected as long as Application is selected) 

Cloud Operation
We have tested some of our applications in a 'Remote Desktop Connection' mode on a Cloud server. The applications run without problem. Users who wish to run our software in such an environment will also be able to use any type of hardware from Windows PCs to Apple iPads to run the remote connection. The applications appear in a Windows 10 type enviroment, but as a web based operation.

Shareman
Because of government regulations surrounding SMSFs in 2017/2018, it may be necessary for some funds to revalue their cost base to market value at 30th June, 2017 and effectivley realise tax free capital gains. Shareman now has an option that can automatically generate a sales entry at market value and a repurchase entry with cost = market value for holdings that have an unrealised capital gain. 

Show Operating System being Used
The following feature has been added to Trimar programs (except for Cashman). When you select System Utilities, the Windows operating system being used is displayed as well as the computer type - either 32 bit or 64 bit. This is for your information only and is not used within the program.

FINMAN Apps available on Apple Apps Store
Trimar has put two apps on the Apple Apps store. These are for the Lease/HP/Compound Interest/Simple Interest Section of Finman and the PAYG Tax calculator section of Finman. These apps will run as IOS applications (requires IOS 8 or later) on iPhones and iPads. They can only be bought and downloaded from the Apple app store. Once in the store, search for either trimar, finman or fintax to access these products.

Trimar on Apple Computers
Apart from the above two apps available from the Apple app store, if you require to run Trimar applications on an Apple computer using OS X operating system, then this is easily done. There are a few ways of running Windows on an Apple machine and at Trimar we use a product from VM Ware called Fusion. This product costs about $70 and when installed on your Apple PC, it lets you easily create one or more Virtual machines. Into a virtual machine you can install any other operating system. We have Windows XP, Windows 7 and Windows 8.1 (for test purposes) currently installed. You do need to own a licensed copy of the appropriate operating system (eg Windows XP or Windows 7 etc) to do this. You should have this as either a CD or an ISO file. Once installed, Trimar (and any other Windows application) can be installed and will run quickly and seamlessly. You can switch between virtual machines and the Mac OS with a simple press of a button.

Cashlink
Cashlink is a product designed to use the data downloaded from your bank account on the web and automatically post this information to Cashman. Cashlink will code this data. Cashlink is especially useful for coding credit card information. Cashlink is available from the Client Services section of this web site. Contact Trimar if you require this program or want more information about it.

Fileman
Apart from Cashman, all Trimar programs that manage data files, have a module under File on the Start screen that lets you organise your data as individual files or groups of files. This lets you move groups of entities from one location to another (with the option of erasing the originals). Fileman is a standalone program that incorporates the reallocation methods for all Trimar applications in the one program. This includes the ability to manage both Cashman 16 and Cashman 32 data files. Fileman is available from the Client Services section of this web site and is free for all clients who have paid maintenance. Contact Trimar if you require it.

TRIMAR SOFTWARE STATUS
Windows 7 and 64 Bit Operating Systems
Assetman, Leaseman, Finman, Payman, Shareman, Fringepac, Frankpac, Cashman (7.50) and Taxman will all run under the latest 64 bit operating systems from Microsoft. All of these programs will run in new and old versions of Windows. The data for from old releases of our software is 100% compatible with the new versions. (#Important Note: this information is not applicable to Cashman V6.04 (or earlier). See heading "Cashman for 64 Bit Operating Systems" below, for more details). No additional training of staff is required to use the new updates as the look and feel of the software has been maintained.

The 'Windows 7/8 Ready' program update is another example of our commitment to protecting your long term investment in our programs and your related data. It means that you will still be able to use our programs when in the future, you acquire a new computer with the current Windows operating system installed. All this costs is your annual low cost subscription to our program update and support service.

Cashman for 64 Bit Operating Systems
CASHMAN32 Version (7.xx) is now available from the Client Services section of our web site as well as instructions on its installation, use and data conversion. Because a data conversion is required, you may wish to continue using the older version of Cashman if you still use a 32 bit computer. If you wish to use it, download and read the instructions first. You must inform Trimar that you have downloaded and installed this version so that we can adjust our files accordingly. This is necessary so that we can offer you proper support if required. Simply click the download advisory Popup that appears with the Client Services screen and fill in the appropriate details.

For users who have a 64 bit operating system and want to continue to run the old version of CASHMAN, there is a way. If you have purchased the Professional Version as a minimum of 64 bit Windows 7 operating system, then it can run XP via Virtual PC and there is no cost associated with this. The Microsoft web site (see below) lets you download this module. The older version of Cashman products will run under XP/Virtual PC mode in 64 Bit Windows 7 in a totally transparent way. This is the only way that Debtors and Creditors modules can be run on a 64 bit system.

Microsoft XPMODE for Windows 7 (click on link below)
http://windows.microsoft.com/en-AU/windows7/install-and-use-windows-xp-mode-in-windows-7

HELP System
Trimar products use the HTML HELP system (CHM Files) and this can sometimes cause problems using Trimar HELP on network systems(because of security settings). For this reason, we have added an alternative WinHelp system. It is exactly the same content, but just visually different. As a user, you can switch from one to another system with a new option in 'System Utilities'. The current versions on our web site have this option if required. Windows 7/8 only recognise CHM Help files

PAYMAN FOR 2018/2019 FINANCIAL YEAR
This version (V18.xx) has the 2018 tax tables as well as Superstream facilities. Also included is the ability to produce a TPAR file for supplying Building and Construction information to the ATO.
Payman will also enable the prodution of TFN declarations to the ATO. There also exists an Employee Share Scheme (ESS) Module.

Payman V18.xx can be used for both the 2018 year and the 2019 Year. It uses the Year Start Date to determine which tax table to use.

SUPERSTREAM
As of 1st July, 2015, all employers are going to have to start lodging Employer Superannuation payments electronically. We have built a Superstream option into Payman. This will work in two ways. Either way, Payman users will be required to use a Clearing House to make the payments.
1. Some Clearing Houses require you to setup employer/employee/fund details as a one off option and then upload (either manually or via a file), employer contributions
Payman users can use this option now and send a TEXT copy (use FILE option to Print) of the Employer Superannuation Report to the Clearing House. The Clearing House will then map this file and read the relevant information from it
2. The PAYMAN Superstream option provides an upload file containing all information that needs to be provided. Because of this, Super Funds within Payman can now have their USI or SPIN and ABN numbers associated with them. We have currently produced the following Clearing House formats; Click Super, Super Choice, QuickSuper and what we believe will be the final standard, the ATO alternate file format SAFF. If needed, we will consider adding others if required. With this option, each time you need to upload Employer Super contributions, PAYMAN will produce a complete file that contains all Supplier/Employer/Employee/Super Fund/Contribution details in the one file. The PAYMAN SAFF format has passed the ATO certification criteria.


YEAR END PROCEDURES - At the 30th of June there are certain Year End procedures that must be followed before starting work on the new Financial Year. Firstly check you are using the latest version of the Software (latest version numbers are displayed on our website). Then proceed as follows:-
CASHMAN – within CASHMAN refer to Help/Contents/Year End Instructions
PAYMAN – refer to Help/Help Contents/Year End Instructions (includes Payment Summaries).
DEBTORS/CREDITORS – no year end procedure – change aging date as normal.  SHAREMAN – refer to Help/Help Contents/Search/Year End Instructions.
ASSETMAN – balance forward using New Year option. (for Assetman, these dates can be edited backwards and forwards without effecting the data).
FINMAN, LEASEMAN, TAXMAN - do not require a year end function. However you should check you are using the latest version before continuing.
FRINGEPAC - does not require balance forward, but you should check that you have updated the correct year start date, FBT tax rate and benchmark interest rate for the current year. Vehicle closing odometer readings can be rolled forward if required or manually adjusted at your discretion.

NEW PROGRAM RELEASES

As mentioned above, there have been many significant program enhancements released this year. Eligible clients clients (who are under maintenance) will be able to download the latest versions of our Windows software products directly from the “Client Services” area of our website. To do this, you must be registered with us and have obtained the appropriate passwords. Please e-mail us if you do not know your passwords.

Brochures For Trimar Products
Click above for brochures on Trimar products. To view the brochures, you will need to have Adobe Acrobat Reader installed on your computer.

These brochures illustrate the basic features in our software. They have not been updated for some time, but give an overview of reporting and basic features. If you download and run a demo kit, you will be able to view any additional features included in the current versions of our software.

CURRENT SOFTWARE RELEASE DETAILS
LEASEMAN V6.07
o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Currently selected printer displayed on all report screens
o New Payment Summary Report
o The ability to email self opening zipped data files
o The ability to have either HP or Lease ledger set up
o The number of Lease Classifications has been increased to 20. Data accessed with this update can no longer be accessed using earlier versions of Leaseman
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o You can now enter a fractional useful life: eg 5.5 years
o Dates can now be entered via a PopUp Calendar
o Fix Arrears calculation for structured leases and correct schedule
o Changes to restore Entity
o Small changes Structured Payments calculcation
o Updates to email module

ASSETMAN V3.27
o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Currently selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o Option to use HTML HELP or WinHELP
o Serial Number Report added
o Improved Backup to CD option
o The ability to email self opening zipped data files
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o Fix 'Invalid Date' hanging in Add/Edit asset
o Dates can now be entered via a PopUp Calendar

o Updates to email module


FRINGEPAC V4.31

o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o Compliant with current regulations
o Shading of Statutory rates over next 4 years
o Option to use HTML HELP or WinHELP
o Improved Backup to CD option
o The ability to email self opening zipped data files
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o New Year Procedure added - Groups all New Year procedures together
o New reports added to assist completing FBT returns etc
o Ensure that Private use percentage stays as entered from year to year
o Enable a date for a change such as refinacing to be entered
o Change default FBT Tax rate to 49% and benchmark interest 5.65%
o Statutory rates set to 20% after 01/04/2014 for vehicles purchased after 10/05/2011
o Dates can now be entered via a PopUp Calendar

o Benchmark Interest rate 5.25% for 01/04/2017

o Fix rounding and FBT Return report

o Changes to restore Entity

o Updates to email module


FINMAN V18.01

o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Ability to save and restore Division 7 calculation details
o New effective interest rate calculation
o Split variable interest rate loans
o Daily interest schedules if required
o Currently selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o Additions to GST facilty in Lease and Hire Purchase
o Option to include all GST in payment 1 for HP Loan
o 2016 Div 7 Interest rate
o Option to use HTML HELP or WinHELP
o Changes to HP Schedule for GST reporting
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o Minor bug fixes
o Final PAYG Tax tables for the year started 1st July, 2018
o New Lease/HP Calculation option for Variable payments (Structured)
o Fix for mistake made by ATO when they issued SFSS and HELP tables for weekly pays between $1587 and $1681 for 2017 year
o Dates can now be entered via a PopUp Calendar
o 2017/2018 Benchmark Interest 5.3% added
o Save and retrieve Loan calculations added to Finman
o Fixes for Structured Payments
o Updates to email module
o An update to Variable Loan calculation to enable changes to the loan to be entered and
   the balance calculated - this adds another column to data entry.
o Tax tables for 2018/2019 included

o 2018/2019 Benchmark Interest 5.2% added

TAXMAN V22.02
o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Currently selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o Flood Levy for 2012 (no longer required)
o Option to use HTML HELP or WinHELP
o $445 limit for Low Income rebate from 2013
o Abillity to remove page breaks between reports
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o 2% Budget Levy for incomes >$180,000 in 2015
o Contains the tax tables for 2016/2017.
o Fixed error in Minor tax calculation
o Updates to email module
o Updates for 2018/2019
o Remove Spouse rebate after 2014 year

SHAREMAN V7.47
Historical Changes
o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o Masterfile address shown on start screen
o Currently selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o New Consolidation Report added for Dividends and Income across all portfolios
o Ability to use Trimar market value file mv3006yy with individual portfolios
o Option to use HTML HELP or WinHELP
o Option to view fractional quantity in Security History
o Improved Backup to CD option
o The ability to email self opening zipped data files
o Market Values can now be read diectly from service provider, Cool Trader file or any other custom designed source file from within the Portfolio, without the need of using the Master Chart option
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Allow for wider columns without the need for rounding and to select Normal or Wide Columns from Report menu
o Income Summary Report selection modified to enable Dividend Type choice as well as Yield column if required
Recent Changes
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o Improvements to Edit Data procedures
o 30th June 2017 Market Value file mv300617
o Dates can now be entered via a PopUp Calendar
o Cost Base revaluation option if needed for large funds

o Ability to alter company tax in Income Entries

o Option added to Dividend Audit Report to show dividends in each month July to June

with monthly totals.

o Changes to restore Entity

o Updates to email module

o 30th June 2018 Market value file mv300618

o Remove the clicking noise during data entry when ENTER pressed

o Check dividend tax rate in range during data entry


PAYMAN V18.17

Historical Changes
o Enable backing up and restoring of all Payman Entities
o Ability to print Payment Summaries and produce EMPDUPE file for
  Superannuation income stream Pensions
o Complete rewrite and compatible with Windows 7 and 64 bit operating systems
o New Year End (2011/2012 onwards) reporting requirements for EMPDUPE file - includes addition of superannuation amount to payment summaries.
o Totals only option on Employee Ledger Report
o Lodgement reference for Child Support
o Ability to Email payslips
o The ability to maintain extensive Employee notes
o Currently selected printer displayed on all report screens
o Displayed Screen reports can be easily resized
o Changes to handle Foreign Tax and non Australian addresses
o Ability to handle "Foreign Income" Employee type
o Handles ANZ Interactive Deposits
o Ability to Save Provider details for EMPDUPE and transfer between Employer files
o Option to use HTML HELP or WinHELP
o Improved Backup to CD option
o Employer name field expanded to 200 characters
o New Payrun Date - Date Super to be paid
o Make above date optional on Payslip
o Provision for record details for Building & Construction ATO Report
o Changes for new ETP rules
o Inclusion of TPAR fiel for Building and Construction Industry
o Increase number of Cost Centres to 99
o Remember AUTOPAY File name if not AUTOPAY
o A new Audit report to show opening leave, itemised accruals and closing leave
balances for the year for any nominated employee
o Ability to email and create autoload backup files
o You can now email Payment Summaries for selected employees
o If leave is reported on the Payslip, you can now optionally show the dates leave was taken
o Improvements to the Building/Sub Contractor sub system
o The ability to produce a TFN declaration file (TFNDEC) for the ATO
o The ability to Delete Employees with YTD entries (via Repair Database)
o The ability to Import Contractor TPAR data details from a an externally supplied Text File
o The ability to import Contractor basic details (ABN etc) from an external source
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o New Module for Super Stream and ability to store Super Fund Spin codes etc
o Ability to produce Payment Summaries for Super Lump Sum (DSLS)
o Improvements to Edit Data procedures
Recent Changes
o New Report to show Hours, Overtime and Leave Hours YTD
o Email Payment Summary file name now contains employee Code and other security measures
o ETP and termination tax calculation error for 2015 year fixed
o ATO Alternate File Format (SAFF) for Superstream
o Preliminary Tax tables for the year started 1st July, 2016
o Ability to have super calculated when Casual Employees reach threshold ($450) in a month, rather than wait until end of month.
o Date range on Superstream file creation defaults to 1 month from start date of period.
o Utility to rebuild and repair a data file from previously posted transactions now a separate option under Utilities.
o Version 15.02b (and later) has passed the ATO SuperStream certification process and now appears on the ATO list of approved products in due course.
o Enable From Employee to Employee in Superannuation Summary Report.
o After the Fact Data Entry now allows Additional Reportable Super as a separate item.
o New Employee Share Scheme Module to enable lodging of ESS details with the ATO
o Option To save each Payslip as a PDF file and the ability to view saved Payslips and Payment Summaries
o Fix for mistake made by ATO when they issued SFSS and HELP tables for weekly pays between $1587 and $1681 for 2017 year
o Ability to move and delete super funds within the super fund table
o Dates can now be entered via a PopUp Calendar
o New Vary tax type for Working Holidays - enable flat tax rate upto $37,000 gross income

o  Allowance for new Income Type and FBT exemption on Payment Summary

o Tax table change for 2017/2018

o Version 3.0 of TFN declaration file
 o Exclude terminated/inactive employees from Payrun

o New Payment Frequency added - 27 Payments per year

o Auto backup prior to Posting Entries

o Extended the ability to Print a single saved employee Payslip, to printing a batch

o Changes to restore Entity

o Pre Release Single Touch Payroll Module Updates. 

o ATO white listed version - ready to lodge STP with ATO

o Improvements to emailing internal procedures

o Tax tables for 01/07/2018 to 30/06/2019

o  Small fixes and documentation changes

o  EMPDUPE can now also be PSAR

o  Fix email entity problem if not sending zipped file

o  Added TPAR Payment summaries

o Fix for STP where company name includes '&'

o Add Print option to ATO STP Response screen
o Accumulated STP fixes and enhancements

   - mainly adding checks to ensure correct client input

o Improvements in some program alert messages

 
FRANKPAC 2.14
o Version of Frankpac that will run in 64 bit operating system
o Bug Fixes
o Fix for possible Printer selection problem under Terminal Server
o Ability to select a temporary printer and save an Application default Printer
o Screen resizing enabled
o The ability to move groups or selected entities from one location to another
o Dates can now be entered via a PopUp Calendar

o Updates to email module


CASHMAN 6.04
o Compatible with Windows XP and Vista, but not compatible with 64 bit operating systems

CASHMAN32 v7.50
o Version of Cashman to run in 64 bit environment
o Most features from original Cashman now enabled
o Cashman32 can now have its own separate data directory to old Cashman
o Several Bug Fixes
o Repair File updated
o Entity Code length increased from 6 to 12 characters
o Sol 6/MYOB export
o Correct problem VOIDING entries with Multiple Dissections
o Bank Reconciliation - changed order in which entries are displayed when using the OUTSTANDING Button to Tick Off
o Option to Clear PASSWORD (contact our Help Desk)
o Correct problem whereby an Adjustment Entry could accidently reset OPENING CASHBOOK Balance to zero
o Correct timing issue on Multi Journal reports that caused some Journals to NOT be included on first print/display
o FINAL BAS - automatically print a General Ledger transaction report for SUSPENSE Account if Final BAS not locked because of Entries in Suspense
o FINAL BAS - after successfully printing and locking Final BAS the BAS report selection screen is automatically exited to avoid accidently running the FINAL BAS twice
o Splits in Tickoff, Transfer Current Year to Budget, General Journal fix, Dissection Journal Search
o Improved Entity restore option (old still available if required)

 

CURRENT PROGRAM VERSIONS
The versions below represent the software release that is currently available from this web site (Client Services). Access to client services via password. All clients who have paid maintenance are provided with the current password.

Current Software Versions
Program      Version   Date of Last Update
==========================================
Assetman32     3.27      16/03/2018
Fringepac32    4.31      16/03/2018
Leaseman32     6.07      16/03/2018
Payman32      18.17      08/01/2019
Shareman32     7.47      19/01/2019
Taxman32      22.02      14/09/2018
Finman32      18.01      06/07/2018
Frankpac32     2.14      16/03/2018
Fileman        1.02      16/03/2018
Cashlink       1.07      16/03/2018
Cashman32      7.50      06/08/2016

Cashman16      6.04      04/05/2010

Creditors16    6.04      04/05/2010
Debtors16      6.04      04/05/2010


PROGRAM     CURRENT MAINTENANCE
(2017/2018) 
            SUPPORT SUBSCRIPTION (inc GST) 
============================================
SHAREMAN            $110
LEASEMAN            $110
ASSETMAN            $110
TAXMAN              $150
PAYMAN              $185
CASHMAN             $110
DEBTORS             $ 33
CREDITORS           $ 33
FRINGEPAC           $110
FRANKPAC            $110
FINMAN              $ 99  

Our update policy is to issue email notification of releases when ever the need dictates a program change is necessary to ensure proper operation of the software or Government legislation changes (eg tax rates). In general, all registered users are encouraged to download updates from the Client Services section of our web site when they note that the version number has changed. We always ensure that updates are not disruptive to normal program operation and if a data restructure is required, it will be automatic and you will always be alerted.

 


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