Last Update 05/07/2016

PERIOD END PROCEDURES AND GST IMPLEMENTATION
(Select topic)
[1] PAYMAN
[2] CASHMAN/CASHPAC
[3] SHAREMAN
[4] ASSETMAN
[5] FRINGEPAC

For details of Current Program releases refer to the USER BULLETIN SHEET on this web site. 

Obviously, you should be on the latest release to ensure that everything works as it shoild. This is particularly true for Payman, where the ATO make regular changes to requirements. 




                                                                                                          [1] PAYMAN
PRINTING PAYMENT SUMMARIES/YEAR END PROCEDURES
The instructions for printing Payment Summaries (formerly Group Certificates), producing an electronic file for the Taxation Office and balancing forward to the new year are contained in On Line Help.  To access these instructions, do the following: Select Help/Help Contents/Year End, now select “Step by Step Instructions at Year End”, then File/Print Topic.  Please FAX or email us your details if this is not the case.  Please refer to the other topics listed in the YEAR END section of On Line Help (including COMMON QUESTIONS) if you have further questions about Year End procedures.

From the 2016 year, the ATO have ceased supporting their ECI lodgement software and all files need to be lodged via the ATO Tax Portal
 

COMMON QUESTIONS AT YEAR END DEALT WITH IN ON LINE HELP
The following common questions are dealt with in On Line Help.  To access the relevant instructions, select Help/Help Contents/Common Questions and Error Messages/Common Questions/Year End Questions/Print topic. 

  • Problems printing Payment Summaries on plain paper
  • Payment Summaries are not printing for some employees
  • PAYMAN for Windows – General printing problems
  • How to change the Superannuation rate
  • How to edit number of allowances, deductions, super funds & rate tables
  • How to get approval to print Payment Summariess on plain paper (includes letter of approval from Tax Office – select “register with the ATO”)
  • End of file error when producing an EMPDUPE file
  • Creating and sending a summary file to the ATO


THE TAX OFFICE ADVISED THAT PAYMENT SUMMARY  INFORMATION WAS NOT SUPPLIED IN A SUITABLE FORMAT.

Are you using the current version of the software?  Did you clear last year’s EMPDUPE file before creating this year’s file? 

For some reason, the ATO give an 'Accepted - but with warning' message when you lodge an EMPDUPE file where the Supplier has only one line entered for the street address. You can ignore this warning, or if you want to remove it, enter a single charcter (ie 'a') on Supplier address line 2 within Payman.


APPROVAL OF PAYMENT SUMMARIES


If you contact the ATO re approval of payment summaries etc, they have had the lastest version registered with them using the online ATO ECI self test system. This is the latest version.

FBT ON PAYMENT SUMMARIES

You only need enter FBT into PAYMAN where the taxable amount is greater than $2000. Any amount less than this will not appear on Payment Summaries [NIL will be printed]. Any amount greater than $2000 will print as the grossed up amount.

REPORTABLE SUPER ON PAYMENT SUMMARIES

From 2009/2010 onwards, if an employee receives salary sacrifice in the form of superanuation, this needs to be reported on the Payment Summaries as well as the EMPDUPE file. This amount can be added or edited through Data Entry and viewed on the Payment Summary report under Year End.

NEW TAX RATES FOR for CURRENT YEAR

PAYMAN is updated each year with any new tax rates from the ATO. These rates come into effect when you close the last year and Payman detects that the new year start date corresponds to the new tax table.

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                                                                                   [2] CASHMAN/CASHPAC 

The PERIOD/YEAR END instructions for balancing forward to the new year are contained in On Line Help.   To access these instructions, do the following :

Start CASHMAN, select HELP/CONTENTS/SEARCH, now type in PERIOD END and click on DISPLAY.  To print these instructions – click PRINT.  These instructions also deal with CASHMAN integrated with DEBTORS & CREDITORS.

There is no YEAR END procedure required where you are using the stand alone versions of DEBTORS &/or CREDITORS (e.g. in non-integrated mode).
 

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[3] SHAREMAN
Refer to the instruction in on line help: - HELP CONTENTS / OTHER FUNCTIONS /BALANCE FORWARD PORTFOLIO. Note that when you balance forward, all transactions are preserved for historical purposes. 
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[4] ASSETMAN 
Change the “Year Start” and “Year End” dates appropriate to the new Financial Year, by selecting NEW YEAR on the Main Screen 
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[5] FRINGEPAC
Change the “Year Start” date appropriate to the new Financial Year, by selecting UTILITIES / EDIT ENTITY DETAILS and then editing the start date. If Benchmark interest rate or FBT Tax rate has changed, edit this here also. You will need to do this for every FBT Entity.  [top]


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